Site Inspection

Please fill out completely

Instructions Please do NOT use just your cell phone for this site inspection. It must be done on a laptop. Please use your cell phone only for hotspot purposes. EVERY Field must be answered or this form will not be accepted or paid.
Site Inspection Location *
Surveying Technician Name Your name
Surveying Technician Phone Your phone number
Surveying Technician Email Your email

Venue Information

Access Instructions
How do attendees access the location and room?
Venue Hours Please enter all the business hours
Primary Event Room Name What is the name and floor location of the main event room being proposed?
Primary Room Capacity How many persons can the room comfortably hold?
Alternate Event Room Name If any, what other rooms would be available for events?
Alternate Room Capacity How many persons can the room comfortably hold?
Room Notes Identify any other suitable rooms at the location with basic capacity information and list those here. Would we be able to provide AV in these rooms comfortably?

AV Information

AV Equipment
What equipment does the venue provide? Type "none" if there is no AV available at the venue. Please verify the question at the bottom of this form to ensure the information is posted.
Television Size Must be 65" or above. If not, please enter that information in AV EQUIPMENT above.
If there is a sound system in the room, what are the audio inputs? Choose 'No input' if there is no in-house audio. Test the sound system to make sure the test footage is clearly audible throughout the room, and confirm with this by typing in notes. Please connect your laptop to the venue TV and play YouTube music for one minute to make sure that there is no cut outs and it is loud enough so the room can hear the broadcast.

Connectivity

Instructions Using speedtest.net, test both the venue internet connection as well as your hotspot internet connection, and record the resulting data below. If a venue does not provide wired or wireless internet, select "cellular bonded" as the response.
Venue Internet What types of internet connections does the venue provide? Such as WIFI wireless, Ethernet, or Hotspot only
WIFI Password Is a password required to get access to wireless internet? If so, please type the password. If NO, please write none required.
Venue Internet Download Speed Please enter example 25mbps in the field.
Venue Internet Upload Speed Please enter example 25mbps in the field.
What Cellular Service Do You Have? EX: Verizon, AT&T, T-Mobile, etc
Hotspot Internet Upload Please enter example 25mbps in the field.
Hotspot Internet Download Please enter example 25mbps in the field.
Other
Please tell us anything else that you would think is important for us to know so that we can successfully host an event here at this venue. Do you feel that this is a good location? Any feedback is appreciated.
Instructions for SPEEDTEST Screenshots Please text your screenshots to 3212363718 png|jpe?g|gif|jpg|pdf
Does the venue charge for their AV equipment?
Please tell us what they will charge VVV for the use of their AV equipment unless it is included in the room charge.
NOTICE - PLEASE READ IF the form gives you an error when you are trying to submit it please remove the text in the screenshot upload fields and hit submit again. Please text those photos to Kevin at 3212415705. Thank you.
Did you test the Video ? Please use this link to test the venue's streaming connection https://bcove.video/3VIT4uE
Who from the venue did you speak with during the survey? Please include first and last name if possible.
Room dimensions (ceiling height, depth, width)
In-House Equipment
The following questions are about the in-house equipment in the room being surveyed. Please be sure to test the equipment while you're in the room for better understanding of what kind of backup options we may need to provide. Which of the following items are built into the walls or ceiling of the room? Select all that apply.
Instructions Site Survey/Speed Test · You will also need to do a speed test on the venue's internet and on your hot spot as well during the site survey/speed test. · Please use this link to test the venue's streaming connection https://bcove.video/3VIT4uE to make sure there are no Firewall issues. · You will need to take a picture of the venue's internet and your hot spot results, of the upload and download speeds that you are receiving, and upload the picture and input your results on the site survey form link. · Please list each room separately with the AV and Speed test results for both the in-house and on your Hot Spot.. · Please also check to see if the venue has a hardline or T-1 you can use. If yes, please list the upload and download speeds and take a picture of those results, and upload it on the form. Please use speedtest.net to do a speed test on your hotspot, and the venue wifi. Please take a screenshot of both and upload them. The form will not be completely done until we received those screenshots. Please contact the venue contact person to make arrangements to do the site inspection. Also verify there is no charge for the venue AV if any. Once you have completed this site inspection and submitted the form, please verify that the form was successfully submitted. If it does not go through kindly remove the text from the screenshot upload fields and press submit again. Then kindly send a text or email us the two screenshots required for completion of this site survey. It would be great to call or text Kevin to verify receipt of everything that is required before leaving to ensure proper submission and to obtain payment. You may request payment immediately after you submit the form. What happens after you do this site inspection? Once this venue is approved we will automatically offer you the event when it comes available shortly. The pay for that engagement will be a greater rate.

Did you fill in all the information above and send the screenshots to Kevin?

Please enter these two digits *Example: 12
This box is for spam protection - <strong>please leave it blank</strong>: